User Settings and Profile Management

User settings and profile management are aggregated together under the My profile page. Depending on the device that is used, this page can be accessed either from the menu bar -> profile photo on the desktop or from More Menu -> My Profile button on mobile devices.

The Manage Profile and Settings sections are immediately accessible to the user once entering the My Profile page.

Settings

This section gives the user access to the following settings:

Install the application on the Home screen

With this setting, the user has the option to add this application to his/her home screen on a mobile device and start it as any regular native app on the phone or to add it as a shortcut on the desktop (behaviour can depend on the user preferred browser).

There are also other options to do this setting:

Android devices:

When using Chrome the user has the option to install the app from the above Menu bar ( 3 vertical dots) -> and click on Install app:

IOS devices:

For Safari, the user needs to click on the Share button from the browser -> Add to Home Screen. In order to do this from IOS devices, the application should be opened with Safari and not with Chrome or other browsers.

Profile Visibility

With this setting, the user is able to restrict the visibility of his/her check-ins to the other colleagues from the company.

By making the profile private will mean that:

On the check-in screens (floor plans), the photo and name are not displayed. Instead, an anonymized icon is shown to indicate that the place is not available anymore. Followers and team members can still see your photo, name, and check-in status (confirmed – green dot /not confirmed – yellow dot) because they are part of your community and by accepting their requests you gave them permission to see your check-in activity;
Team members can still create check-in together with the user, even if his/her profile is set to be private;
Uses with special roles, such as super-administrator, building, and allocation administrator, will always be able to see all profiles even if they are on private mode as they need further information in order to do the job done.

Data Export

Users have the possibility to download an archive containing all the data about them which is stored in the application.

Notifications

With this feature, users can choose to receive email or push notifications for specific categories. To manage your notifications, go to your account settings and select the notification category you want to enable or disable.

Check-Ins:

Under this section the user has the option to enable or disable the following notifications:

Personal check-ins: includes all check-ins created by the current user (office, cafeteria, recreation, etc)
Community check-ins: includes updates about new team check-ins but also updates made by the team members to those check-ins, including the deletion of check-in by one of the colleagues
Parking places updates: in case this notification is enabled, you will receive updates when a parking space becomes available for the next working day. To receive these updates, the location of the parking building must be the same as the location in your user profile
Updates from team members: you will receive updates about cancellations of your team members' check-ins if you have this notification enabled
Check-in confirmation: when check-in confirmation is required a reminder notification will be sent prior to the automatic invalidation of the check-in
Updates about place allocation: includes updates about new place allocation and place allocation removal
Deletion of check-ins: includes deletion in case of a change of the building layout done by the building administrator, new event announcement, or direct deletion by the building administrator

Community:

In this section, you can choose to enable or disable notifications for follow updates and team updates.

Follow updates: if you have this notification enabled, you will receive updates about new follow requests, unfollow requests, acceptance or deletion of follow requests, and other related actions
Team updates: if you have this notification enabled, you will receive updates about new team invitations, deletion of team invitations, team deletions, member removals, and other related actions

Events:

Under this section the user has the option to enable or disable the following notifications:

New event announcement
Event updates: including event registration, edit of an event, and event deletion

Language Setting

At the moment, the application supports three languages: English, German and Romanian. The default language is taken from the browser, but the user has the possibility to change it. In the desktop version, this setting can be found in the header of the page near the profile photo and displays the default language. On mobile devices, it can be found under the More Menu -> Language.

Manage Profile

The My Profile section displays personal contact information for the logged-in user and their allocated places in the office and parking buildings. This information is only visible to the user itself. Users also have the possibility to edit some of this information, the editable information being:

city
office building
department
default time interval for Check-Ins

Depending on the device, the section for updating the profile photo can be found either on the top of the Manage Profile and Settings sections (on desktop) or on the Manage Profile section (on mobile).

In case there is an place allocation available, the information regarding which place has been assigned to the user will be also available under this section - Manage Profile - Allocated workplace/ parking place. This is not an editable section.

Notifications

The notifications section offers the possibility to see all notifications in the app so that the users can have a history of what was happening in the app since their last visit. The notifications are accessible by clicking the bell icon in the top right corner.

The list with notifications will be kept for one month. The notifications appear in the list in descending chronological order, meaning the first item in the list is the newest one. The not read (clicked-on) notifications will have a darker grey background than the notifications on which the user already clicked. By clicking on a notification the user will be redirected to the corresponding page inside the app where an action related to the notification can be taken. The notifications can be cleared individually by using the "x" button on each notification or all at once by using the "Clear All" button.