About the app

msg.Check-In is a straightforward and easy-to-use progressive web application which empowers employees to decide for themselves when they want to come to the office by allowing them to check-in and occupy a seat, either alone or together with a team.

The application consists of the following main features:

Workplace management:

The app has a database of all buildings / building equipment / floors / rooms / places (including maps) – 2D room and places map;
The app has a database of all parking / parking equipment/floors / parking spaces (if the feature has been enabled by the System Admin);
Building admins may enable/disable places in rooms (e.g. to ensure that there is enough distance between places due to Covid-19 concerns) but also parking spaces ;
Building admins may specify the equipment in each workplace or parking space;
Building admins are able to set the maximum check-in duration and maximum check-in date offset in the future (e.g. check-ins may be created only 14 days in the future);
Building admins may choose to activate the Confirmation functionality on building/parking level, which will require the end user to validate his/her check-ins in order not to lose the booked workplace;
Building admins can set a time zone to a building so that all the check-ins performed will consider a specific time zone. For already created buildings the default time zone is set to CET;
Building admins may also extract an anonymized report regarding the seats that were occupied daily in their own building, in order to ensure that the facility managers have the proper information so that they can clean/disinfect those seats to keep the office space as safe as possible;
Building admin may see different statistics on a building level which can help them take data-driven decisions regarding space allocation and usability (if the feature has been enabled by the System Admin).

Check-In functionality:

Employees may mark a building as favorite, so that they can see first in the list of available buildings (the heart symbol on the right upper corner of the building card);
Employees may check-in and occupy an available place in a room. Additionally, they can also reserve an available parking space, but only after the office check-in is successful (if the feature has been enabled by the System Admin);
By selecting a place, the employees can see the standard and optional equipment available at that workplace for a better decision-making process;
Employees can choose to check-in at the workplace on a daily basis;
Employees can choose to create a check-in during day hours or during night hours;
Employees may be required to validate their check-ins after 30 minutes from the start time of the booking in order not to lose the occupied workplace - only if the building admin enables the setting;
They can use the "Book again" functionality for a quicker check-in process;
Users can choose to set a default check-in time interval either from the "Check-In" Menu when they perform the first check-in or afterward by accessing the "My Profile" Section;
Employees can see their future and past check-ins on Home Page and in their own calendar;
Under Today's Activity each employee can see all his/her check-ins from today and make specific changes such as confirming the check-in (if the Confirmation functionality is enabled), adding parking spot (if the functionality was enabled), or simply deleting the check-ins;
Users can edit a check-in, that is part of Today's Activity or of future check-ins, by changing its place or time interval.
Employees can see the check-ins of the colleagues they follow but also the check-ins of their teammates by accessing the "Social Calendar" from the Community Tab (if the feature has been enabled by the System Admin);
Additionally, on the Home Page the employees can see under the "Our Community" section all the people from their Following list and Team list which have a check-in for the present day;
Employees have the possibility to create recurrent check-ins for office places. The amount of weeks for which a recurrent check-in can be created is defined by the building admin and might be between 1 and 4 weeks.
Employees can restrict the visibility of their check-ins and choose if they want to share their information (photo and name) with others or not by accessing the Settings Menu and performing the corresponding action - Profile visibility;
Employees can book a recreation or a cafeteria place (alone or with the team) if these have been enabled by the building administrator.
Users with the role of Front Desk admin can create check-in for guests and therefore reserve places for people without an active employee user and account.

Community functionality:

Employees may form “teams” and perform group check-ins – project teams or groups of interest;
Employees are being notified (by e-mail and/or notification depending on the user's preferences) when someone wants to add them to a team. They then have the option to accept or reject the request;
Employees have also the option to leave a team they are currently part of;
Team members can view the status of the other team members on the "Community" Section of the app and check-in together with them, only after they approved the "add to team" request;
Employees may “follow” other employees to see when they are coming to the office (e.g. such that lunch groups can come on the same days to the office);
As a user, each employee has the option to accept or reject a “following” request. Additionally, the user is able to remove the previously confirmed followers at any point in time;
Followers can view the status of the following colleagues in the "Community" Section of the app only after they approved their request;
Users can always delete a sent following request or a colleague that is already in the Following list.
Users with the role of Front Desk Admin can also create guest profiles which will form the user’s guest team. The Front Desk Admin will be able to create a team checkßin for his guests.

Reporting functionality:

The role of a reporting admin can be assigned to specific employees empowered to have such a role;
This role will ensure the possibility of having an overview of who and when was present at the office (in case of epidemiologic inquiry);
Under the Statistics Tab (if functionality was enabled by the system administrator) the building and reporting administrator can see a series of graphics containing relevant statistical data regarding specific buildings which may help them make data-driven decision.

For the employees who first log into the msg.Check-In app, a "Welcome screen" will be displayed, and in the case, something changes, one or more screens depicting that will be displayed after login, as you can read below.

Welcome Screen - This screen informs users about the settings for their account such as enabling push/email notifications or profile visibility. In order to leave this screen and access the application, users must accept the terms and conditions first.
What's New Screen - The users will be informed every time changes appear in the application. The user can read the news and navigate between them using the little circles or the Next button. News can be ignored by pressing either the Skip button or the Continue to app button or by pressing the X icon at the top right of the dialog box.